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💼 Job search message templates: cover letters, follow-ups, referrals

Job hunting means writing the same kinds of messages again and again: an opening for a cover letter, a reply to a recruiter, a thank-you after an interview, a polite nudge when you have not heard back. These templates save you the blank-page moment for each of them.

Specific beats generic. Replace every bracket with a real detail about the company or the person you are writing to, and cut anything that does not sound like you.

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Cover letter opening

Dear [Hiring manager], I am writing to apply for the [role] position at [Company]. For the past [number] years I have [key experience], and I was drawn to this role because [specific reason about the company].

Reply to a recruiter

Hi [Recruiter], Thanks for reaching out about the [role] opening. It sounds interesting, especially [detail]. Could you share the salary range and the next steps? I am available for a call on [days and times].

Thank you after an interview

Hi [Name], Thank you for speaking with me today about the [role]. I enjoyed learning about [topic discussed] and I am even more interested in joining the team. Please let me know if I can share anything else. Best regards, [Your name]

Follow up after silence

Hi [Name], I wanted to follow up on my interview for [role] on [date]. I remain very interested and would be glad to answer any further questions. Do you have an update on the timeline? Thank you, [Your name]

Discuss the salary

Thank you for the offer. Based on my experience with [skills] and the scope of the role, I was expecting a figure closer to [number]. Is there flexibility to discuss this?

LinkedIn connection note

Hi [Name], I came across your work on [topic] and really liked [specific detail]. I work in [field] and would love to connect and learn from your experience.

Ask for a referral

Hi [Name], I hope you are well. I noticed [Company] is hiring a [role], and I think my background in [skill] is a good fit. Would you be comfortable referring me, or pointing me to the right person? I can send my resume and a short summary to make it easy.

Ask for a reference

Hi [Name], I am applying for a [role] and would be grateful if you could act as a reference. We worked together on [project], and I would like you to speak to [strength]. I can send details about the role. Thank you for considering it.

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