CopyCatDecline politely
Thank you so much for inviting me to [event]. I really appreciate it, but I will not be able to make it. I hope it goes wonderfully and I would love to hear how it went.
💬 Polite message templates for everyday life: decline, apologise, thank, remind
Some messages are hard only because the first sentence is. These ones are warm, short and easy to adapt, for the moments when you know what you want to say but not how to word it.
Change the details, add a personal line, and send. Save the pack to CopyCat so the right words are always one click away.
Running late
Hi [Name], I am running about [number] minutes late because of [reason]. So sorry! I will be there by [time]. Please start without me if you need to.
Thank you
Thank you for [what they did]. It meant a lot to me, especially because [why]. I really appreciate you.
Sincere apology
I am sorry about [what happened]. You were right to be upset, and I should have [what you should have done]. I will [what you will do differently]. Thank you for being patient with me.
Gentle reminder
Hi [Name], just a gentle reminder about [thing] on [date]. No rush if it is already handled. Let me know if you need anything from me.
Congratulations
Congratulations on [achievement]! You worked so hard for this and it really shows. So happy for you. Let us celebrate soon!
Reschedule
Hi [Name], something has come up and I need to move our [plan] from [original time]. Would [new option 1] or [new option 2] work for you? Sorry for the change.
Thinking of you
Hi [Name], I was thinking of you today and wanted to say hello. How are you doing? No need to reply right away, I just wanted you to know I care.
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